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Internet Architecture Board (IAB) R. Housley Request for Comments: 8090 Vigil Security Category: Informational February 2017 ISSN: 2070-1721

     Appointment Procedures for the IETF Representatives to the
                 Community Coordination Group (CCG)

Abstract

 This document outlines the procedures by which the IETF makes
 appointments to the Community Coordination Group (CCG), which
 provides advice and guidance to the IETF Trust in matters related to
 the IANA trademarks and the IANA domain names.

Status of This Memo

 This document is not an Internet Standards Track specification; it is
 published for informational purposes.
 This document is a product of the Internet Architecture Board (IAB)
 and represents information that the IAB has deemed valuable to
 provide for permanent record.  It represents the consensus of the
 Internet Architecture Board (IAB).  Documents approved for
 publication by the IAB are not a candidate for any level of Internet
 Standard; see Section 2 of RFC 7841
 Information about the current status of this document, any errata,
 and how to provide feedback on it may be obtained at
 http://www.rfc-editor.org/info/rfc8090.

Copyright Notice

 Copyright (c) 2017 IETF Trust and the persons identified as the
 document authors.  All rights reserved.
 This document is subject to BCP 78 and the IETF Trust's Legal
 Provisions Relating to IETF Documents
 (http://trustee.ietf.org/license-info) in effect on the date of
 publication of this document.  Please review these documents
 carefully, as they describe your rights and restrictions with respect
 to this document.

Housley Informational [Page 1] RFC 8090 CCG Representative Procedures February 2017

Table of Contents

 1. Introduction ................................................... 2
 2. Desirable Qualifications for CCG Representatives ............... 3
 3. CCG Representative Selection Procedures ........................ 3
    3.1. Duration of Appointment ................................... 3
    3.2. Nominations and Eligibility ............................... 3
    3.3. Selection ................................................. 4
 4. CCG Representative Removal Procedures .......................... 4
 5. CCG Representative Co-Chair Selection Procedures ............... 5
 6. Initial Appointments ........................................... 5
 7. Reporting by the CCG Representatives to the IAB ................ 5
 8. IANA Considerations ............................................ 6
 9. Security Considerations ........................................ 6
 10. Informative References ........................................ 6
 IAB Members at the Time of Approval ............................... 6
 Acknowledgements .................................................. 7
 Author's Address .................................................. 7

1. Introduction

 The "IANA IPR Community Agreement" [1] was one of the many documents
 that was part of the IANA Stewardship Transition.  It calls for the
 creation of the Community Coordination Group (CCG) to provide
 guidance and advice to the IETF Trust regarding the stewardship of
 the IANA Intellectual Property, which is the IANA trademarks and the
 IANA domain names.
 The CCG is comprised of nine individuals, called the CCG
 Representatives.  The three operational communities (i.e., the Names
 Community, the Numbers Community, and the Protocol Parameters
 Community) each appoint three CCG Representatives.  Each operational
 community has the right to change any of its CCG Representatives upon
 written notice to the other operational communities and the IETF
 Trust.  An operational community may remove or replace its CCG
 Representatives at any time and at its sole discretion.  The means
 and procedures by which an operational community chooses to select,
 appoint, and remove its own CCG Representatives are determined solely
 by that operational community.
 Each operational community appoints one of its CCG Representatives as
 a co-chair of the CCG, and that co-chair is empowered to speak on
 behalf of its operational community regarding the IANA Intellectual
 Property.  An operational community has the right to change its CCG
 co-chair upon written notice to the other operational communities and
 the IETF Trust.  An operational community may remove or replace its
 CCG co-chair at any time and at its sole discretion.

Housley Informational [Page 2] RFC 8090 CCG Representative Procedures February 2017

 This document outlines the procedures for the IETF to select,
 appoint, and remove the three CCG Representatives for the Protocol
 Parameter Community.  In addition, this document outlines the
 procedures for the selection of the co-chair among those CCG
 Representatives.

2. Desirable Qualifications for CCG Representatives

 Candidates for the CCG Representative position for the Protocol
 Parameters Community should have a demonstrable involvement in the
 IETF and a solid understanding of the various ways that the IETF
 makes use of protocol parameter registries.  Candidates should be
 familiar with the ways that the IETF community depends upon the IANA
 trademarks and the IANA domain names.
 Candidates are expected to be able to call on others in the IETF
 community, as required, to ensure that the IETF Trust receives the
 highest quality advice available.
 Candidates are expected to possess clearly demonstrated technical
 competence relating to the management of IANA protocol parameter
 registries.  Candidates are also expected to be able to understand
 the ways that IANA registries are used by the Names Community and the
 Numbers Community.

3. CCG Representative Selection Procedures

 The three CCG Representatives for the Protocol Parameters Community
 serve at the pleasure of the IAB.

3.1. Duration of Appointment

 Each of the CCG Representatives is expected to serve for at least a
 year, and appointments ought to be staggered to avoid simultaneous
 replacement of all of the CCG Representatives at the same time.  Each
 year the IAB will seek input from the IETF community to determine
 whether a personnel change is appropriate.

3.2. Nominations and Eligibility

 When the IAB decides to appoint a new person as a CCG Representative,
 the IAB will make a public call for nominations on the
 ietf-announce@ietf.org mailing list.  The public call will specify
 the manner by which nominations will be accepted and the means by
 which the list of nominees will be published for IETF community
 feedback.  Self-nominations are permitted.

Housley Informational [Page 3] RFC 8090 CCG Representative Procedures February 2017

 Each nomination must include the name and contact information for
 each candidate.  The details about the candidate's background and
 qualifications for the position should be provided with the
 nomination.  Trustees of the IETF Trust are not eligible for
 nomination.  All other IETF participants, including working group
 chairs, IETF NomCom members, IAB members, and IESG members are
 eligible for nomination.
 IAB members who accept a nomination shall recuse themselves from
 selection discussions.

3.3. Selection

 The IAB will publish the list of people that have accepted their
 nomination or have nominated themselves.  Feedback from the IETF
 community will be considered by the IAB in making a selection.  The
 IAB will keep any received feedback confidential.
 The IAB will consider potential conflicts with a CCG Representative
 position and any other positions held by the nominated candidates.
 After considering the IETF community feedback, potential conflicts,
 and any other appropriate information that is available, the IAB
 shall vote to select the best qualified CCG Representative.

4. CCG Representative Removal Procedures

 If there are concerns with the performance of an IAB-appointed CCG
 Representative, the IETF community can request that the IAB consider
 removal.  Such a request must be sent by email to iab-chair@iab.org.
 The request must include a statement of justification for the removal
 of the CCG Representative, including all relevant and appropriate
 supporting documentation.
 The IAB shall respond to the request within six weeks.  If an IAB
 member is serving in any of the CCG Representative positions,
 regardless of the operational community that the IAB member
 represents, that IAB member shall be recused from any investigation,
 discussion, and vote to determine what action to take.
 If the CCG Representative is removed, then the open position is to be
 filled according to Section 3 of this document.

Housley Informational [Page 4] RFC 8090 CCG Representative Procedures February 2017

5. CCG Representative Co-Chair Selection Procedures

 Whenever there is a change to the list of people that are serving as
 CCG Representatives for the Protocol Parameters Community, the
 sitting CCG Representatives shall use a procedure of their own
 choosing to select the co-chair.  The co-chair selection shall be
 confirmed by the IAB, and then the IAB shall announce the co-chair
 selection to the IETF community, the IETF Trust, and the CCG
 Representatives from the other operational communities.
 At any time, for any reason, the list of people that are serving as
 CCG Representatives for the Protocol Parameters Community may revisit
 the selection of co-chair.  If a different selection is made, the new
 selection shall be confirmed by the IAB, and then the IAB shall
 announce the co-chair selection to the IETF community, the IETF
 Trust, and the CCG Representatives from the other operational
 communities.
 As part of the confirmation process, the IAB shall consider potential
 conflicts of interest of the candidate for co-chair.

6. Initial Appointments

 Since three CCG Representatives needed to be in place at midnight on
 30 September 2016 when the IANA Stewardship Transition took place,
 the IAB quickly appointed three individuals that were heavily
 involved in the transition.  The three individuals agreed to serve
 until the appointment procedures could be adopted and employed.
 Using the procedures in this document, the IAB will appoint three CCG
 Representatives before the second IETF meeting in 2017.
 To encourage the staggered replacement, at least one of those
 appointed will be replaced before the second IETF meeting in 2018,
 that is, one year after the first set of CCG Representatives are
 appointed by the process in this document.

7. Reporting by the CCG Representatives to the IAB

 CCG Representatives shall deliver reports to the IAB within a
 reasonable time frame, providing whenever possible the opportunity to
 obtain advice regarding open IANA Intellectual Property issues.
 While no specific time periods for reporting are mandated, CCG
 Representatives are expected to keep the IAB informed of CCG
 activities.

Housley Informational [Page 5] RFC 8090 CCG Representative Procedures February 2017

 Reports from the CCG Representatives will be made publicly available,
 except for comments about individuals.  These reports will typically
 be part of the minutes of the IAB meeting where they are discussed.

8. IANA Considerations

 This document does not require any IANA actions.

9. Security Considerations

 This document does not describe any technical protocols and has no
 implications for network security.

10. Informative References

 [1]  IETF Trust, "IANA IPR Community Agreement", 21 September 2016,
      <https://trustee.ietf.org/documents/
      Community-Agreement-09-21-2016clean.pdf>.

IAB Members at the Time of Approval

 The IAB members at the time this memo was approved were (in
 alphabetical order):
    Jari Arkko
    Ralph Droms
    Ted Hardie
    Joe Hildebrand
    Russ Housley
    Lee Howard
    Erik Nordmark
    Robert Sparks
    Andrew Sullivan
    Dave Thaler
    Martin Thomson
    Brian Trammell
    Suzanne Woolf

Housley Informational [Page 6] RFC 8090 CCG Representative Procedures February 2017

Acknowledgements

 Many thanks to Ted Hardie, Alissa Cooper, Brian Carpenter, Andrew
 Sullivan, Dave Crocker, John Klensin, Dave Thaler, and Martin Thomson
 for the valuable review and comments.

Author's Address

 Russ Housley
 918 Spring Knoll Drive
 Herndon, VA  20170
 USA
 Email: housley@vigilsec.com

Housley Informational [Page 7]

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